5. How to make a good mobility project application (for upgrading competences abroad)?
5.1. What should be taken into account when filling in an application for funding?
Funding applications are different for each funding programme and for each call. As soon as a project is to be submitted, it is necessary to carefully study the funding guidelines and funding criteria. Likewise, the funding requirements and required materials should be researched in advance in order to be able to submit the funding documents collectively.
Funding applications are usually submitted via an online form with a predefined number of characters. Please note that especially the more detailed project description and shorter project summary (with the project objectives) are very well prepared. A time schedule, a budget plan and a partner description are also necessary. Time can be saved here if these details have been worked out in advance and obtained from the partner organisations. A precise style of expression is highly recommended. If possible, the given characters should be used in an application in order to present the project as accurately as possible to the funding bodies. Empty phrases and multiple repetitions are not advisable.
5.2. What do I have to consider in general when designing a project?
If you want to submit your own project, the following should be checked:
- Are you developing an innovative (newly designed) or a best practice project (based on projects that have already been successfully completed)? Both is possible!
- Are there clearly defined project goals with international relevance?
- Where shall/can the project be implemented? (Consider the general conditions of the respective project partner countries)
- Is it compatible with the objectives, guidelines and time frames of the funding programme?
- Are there suitable partner organisations for my idea?
- Do I need full funding from a funding programme or are there other (national) funding / sponsoring possibilities?
- When are the deadlines for submission? (Different for all funding programmes)
- Does my financial calculation really correspond to the resources I have used?
5.3 How do we clarify the long-term international development plan
It is e ssential for mobility applications to present an elaborated international development plan, which the mobilities must support. The Plan is meant to provide the background for your application and therefore it should cover a longer period than the duration of the project.
The scope of your European Development Plan should be proportional to the size, capacity, and existing experience in European and international cooperation of your organization (including the other organizations that form a part of your consortium, if you apply as a consortium). You should aim to define goals and objectives that are realistic, and you should explain their relevance for the consortium.
The European Development Plan is an important part of the application, because it forms the basis on which you will build your project proposal. The international development plan must:
Outline why your organization wants to work more internationally.
Describe the longer-term goals for the international work.
Explain how these goals relate to the needs of your organisations and the context in which it operate.
5.4 How do we clarify the short-term activity plan
With reference to your 2-4 year long-term International Development Plan you will be asked to define the short-term 1-2 year activity plan for the mobility activities; and the specific objectives of the activitry plan must be in accoprdance with the overall goals of the long-tern Development Plan.
In all other parts of the application, and in particular when explaining the expected impact of the project, you should make sure to remain consistent with the answers you have given about the long-term international Development goals and the short-tern objectives.
In the mobility plan, you must define the key areas of your orgfanisation's (or consortium's) activities that you would like to improve and explain how. For example, reflect on your plans to improve staff and management competences; teaching and training content, methods and tools; development of key competences and skills of staff and learners; development of sustainable cross-border cooperation; etc.
5.5 Shall we apply alone or as a consortium
Whether you shall apply only for your own organization or on behalf of a bigger consortium of organizations has no clear conclusion.
It is on the one hand more demanding to apply for a consortium, because you need to involve more organisations and find common development objectives and practical forms for the bigger cooperation. Likewise you will apply for a bigger amount, whicyh can be a weakness for getting it approved.
On the other hand, it will increasse your network and cooperation possibilities, when you are coordinator for a network of organizations, and the application can also gain some extra qualities as far as you can find common needs and shared objectives and activities for all the involved organizations. Furthermore, your organisational grant will also increase proportional with the number of mobilities you are granted.
5.6 How do we find partners that can be hosts for the training course/ study visit
There are two main forms to find host for your mobilities:
1) There is a lot of course providers in thee field that typical offer a series of 5-day courses for learners from all EU members states, so it is easy to get an overview of the announced courses at EPALE - the Electronic Platform for Adult Learning in Europe (see https://epale.ec.europa.eu/en/ ). Here you find the courses you are interested in and mention the course providers in the application.
2) You may have your own network of contacts, who you can ask if they will be host for a study visit by a group of staff members from your organization (or your consortium). Part of the grant is resonable ourse fee, which you can pay the hosts. If uopu are a new organisatioon in the internatiional work, you may not have a suitable international network, but still you can always find possible host organizations just by thematic searching at the internet or by looking at the list of organizations that have received EU funding from Erasmus + and other relevant EU programs.
Many of such organizations could have an interest to be host and develop their contact and get some extra income; and you can at the same time get new contacts and potential partners for future project activities.